Notice of Privacy Practices
Whole Body Health Wellness Center
Effective Date: January 1, 2023
UPDATED: February 1, 2026
Whole Body Health Wellness Center (“Whole Body Health,” “we,” “our,” or “us”) is committed to protecting the privacy and security of your health information. This Privacy Policy explains how we may use and disclose your Protected Health Information (PHI), your rights regarding that information, and our legal obligations under the Health Insurance Portability and Accountability Act (HIPAA) and applicable state and federal laws.
Please review this policy carefully.
What Information We Protect
Protected Health Information (PHI) is information that identifies you and relates to:
Your past, present, or future physical or mental health or condition
Health care services provided to you
Payment for health care services
PHI may be maintained in electronic, paper, or verbal form.
How We Use and Share Your Information
Treatment
We may use and disclose your PHI to provide, coordinate, or manage your health care. This may include sharing information with:
Other health care providers involved in your care
Imaging or diagnostic providers
Referring or consulting clinicians
Students, interns, or preceptors as part of our teaching clinic model
We may also contact you to provide appointment reminders, treatment-related information, or care alternatives that may be relevant to your health.
Payment
We may use and disclose your PHI to obtain payment for services provided. This may include disclosures to:
Medicare (when applicable)
Insurance carriers
Billing services or collection agencies
Health Care Operations
We may use and disclose PHI for clinic operations, including but not limited to:
Quality assessment and improvement activities
Staff training and education
Licensing, credentialing, and accreditation
Use of electronic health record systems
Legal, accounting, and administrative support
Business planning or organizational changes
These activities help ensure quality care and regulatory compliance.
Persons Involved in Your Care
With your written authorization, we may disclose relevant PHI to a family member, close friend, or other person involved in your care or payment for care. You may request restrictions on these disclosures at any time, except where disclosure is required for emergencies or legal obligations.
Special Situations Where Disclosure Is Allowed
We may disclose PHI without your authorization when required or permitted by law, including:
Public health activities and disease prevention
Reporting abuse, neglect, or domestic violence
Health oversight activities and audits
Legal proceedings or court orders
Workers’ compensation claims
Law enforcement or national security purposes
Medical examiners, coroners, funeral directors, or organ donation organizations
We only disclose the minimum necessary information required by law.
Your Privacy Rights
You have the right to:
Request a paper copy of this Privacy Policy
Access and obtain copies of your medical records
Request corrections to inaccurate or incomplete medical information
Request confidential communication methods or locations
Designate a personal representative to act on your behalf
Request restrictions on certain uses or disclosures (when legally required)
Receive an accounting of certain disclosures of your PHI
Requests must be submitted in writing. Certain limitations, conditions, or fees may apply as permitted by law.
Marketing and Communications
Whole Body Health Wellness Center does not use or disclose your PHI for marketing purposes, including social media, without your explicit written authorization.
Our Responsibilities
Whole Body Health Wellness Center is required by law to:
Maintain the privacy and security of your PHI
Follow the terms of this Privacy Policy
Provide you with notice of our privacy practices
Notify you in the event of a breach of unsecured PHI
Use or disclose PHI only as described in this policy or as permitted by law